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International Higher Education Support program (HESP) of the Open Society Institute

Информация актуальна до: 31.01.2007


The International Higher Education Support program (HESP) of the Open Society Institute promotes the advancement of higher education within the humanities and social sciences in Central, Eastern and Southeast Europe; the former Soviet Union; and Mongolia. HESP activities include support for institutions and individuals.

HESP is seeking candidates to fill the position of a Program Coordinator working on one of its large regional programs - the Regional Seminar for Excellence in Teaching. The position is available immediately,

Base and Reporting     

The Program Coordinator is based at OSI–Budapest and reports to the HESP Senior Program Manager

General Duties

The Program Coordinator works with the Senior Program Manager on the implementation and development of the HESP Regional Seminar for Excellence in Teaching (ReSET) program. Within this framework, the Program Coordinator provides complex administrative and programmatic support to the individual projects as well as to the ReSET program as a whole. The Program Coordinator is a key liaison between the funded projects and relevant units of OSI in all matters related to the administration of OSI grants to the ReSET projects.


The specific responsibilities of the ReSET Program Coordinator present a combination of administrative and programmatic work. The Program Coordinator: 

  • Works with the Senior Program Manager (SPM) and the ReSET Advisory Committee (AC) on drafting annual calls for applications and coordinates the project application, review and selection procedure
  • Consults the applicants on the program and application format and priorities as required and communicates the selection decisions to the applicants, as instructed by the AC and the SPM
  • In consultation with the SPM, drafts and distributes general information and guideline materials for the applicants and grantees 
  • Coordinates the budgeting process for the individual projects and the program; administers grant transfers according to the grant contracts, supervises the reporting on grant spending
  • Drafts and negotiates the contracts for OSI funding for ReSET projects between the grant requestors and relevant OSI units, based on OSI legal, administrative and financial policies and procedures and funding guidelines of HESP and ReSET
  • Provides guidelines and oversight on the interim and final programmatic and financial reporting on the individual projects; organizes and distributes the reporting materials for the review by the AC, mediates communication between the grantees (project organizers) and the AC on reporting matters  
  • Works with the SPM and the AC on the organization and administration of the internal and external program evaluation
  • Undertakes the overall organization of the ReSET AC and Project Directors Meetings in Budapest and in the region and the AC members and external experts' site visits to the projects, including the logistical and budgetary matters, coordinating the invitation and participation of the relevant individuals, organization and distribution of necessary materials, provides input in designing the schedule and agendas for such events and visits
  • Accompanies the AC members, senior HESP/OSI staff and external individuals involved in the program/project review to the ReSET project sites and events, provides on site advise and reports on the project implementation in relevant areas
  • Maintains all program records, including individual grant files, minutes and other documentation of the AC, records of other relevant program meetings and  program presentation materials
  • Maintains updated databases of the projects, resource faculty and participants, advises the project organizers on recruiting and selection of the project participants
  • Maintains updated ReSET pages on the OSI website, works on developing an on-line resource for inter-project collaboration and exchange
  • Assists in coordination and management of other, non-ReSET, common large-scale HESP activities, as requested or appointed by the SPM or HESP Director; responds to inquiries on ReSET and other relevant general HESP matters 
  • Attends meetings and events relevant to ReSET and HESP activities and development, presents ReSET and HESP programming at various relevant occasions
  • Works with the SPM and the AC on identifying the potential partners, directions and means for the ReSET program development

Qualifications, Skills and Qualities
A candidate for this position must possess:

A university degree in social sciences or humanities
At least three years' administrative experience in not-for-profit sector, preferably within an international organization related to educational or social development, or educational administration; candidates with academic or for-profit background will also be considered
Good understanding of the higher education system and development in the post-communist region
Excellent organizational, interpersonal and presentation skills, attention to detail
Excellent communication skills, including excellent spoken and written English; proficiency in Russian and/or Hungarian languages is an asset
Excellent word processing, database creation and management and basic accounting (spreadsheet) skills
Readiness to meet the challenges and special needs of working in a multinational and multicultural environment and travel extensively in the program's target region; commitment to the mission of OSI and HESP

To apply:

Please send Curriculum Vitae no later than Thursday, February 15, 2007, to applications@adminconsult.hu.

For more information about OSI, please see www.soros.org.
Further details of the ReSET Program can be found at http://www.soros.org/initiatives/hesp/focus/reset.

OSI is an Equal Opportunity Employer which supports diversity and does not discriminate on the basis of race, color, religion, ethnicity, nationality, gender, age, disability, or sexual orientation.